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Prince of Peace Lutheran Church
Council Meeting
December 15, 2009 (Approved)
Present: Pastor Luke Schmidt, Fred Sibben, Pastor Hal Stoa, Tom Heinrich, Lois Helms, Jeff Schlumpberger, Charlie Olson, Kim Cozad, Kathy Johnson, Jill Marie Cassada, Jim Fodstad, Pastor Tedd Ostrem, Pastor Jim Carlson, Gregg Bendtsen Absent: Mike Follestad
Call to Order: President Jeff Schlumpberger called the meeting to order at 7:00. He thanked Tom and Connie Heinrich for hosting the Council Christmas party.
Devotions: Jill Marie Cassada led opening devotions.
Adoption of Agenda: Several items were added to the agenda. A motion was made by Gregg Bendtsen and seconded by Tom Heinrich to adopt the agenda as amended. Motion carried.
Approval of Minutes: A motion was made by Fred Sibben and seconded by Jim Fodstad to approve the minutes from the November 17, 2009 Council meeting as written. Motion carried.
Reports of Officers:
President’s Report:
Thank You Notes – Jeff Schlumpberger read thank you notes from Erin Stoney for the gift of tuition for the fall semester and from the New Jerusalem Lutheran church in Erie, Pennsylvania for Prince of Peace prayers, support and donations toward their ministry.
New Member Handout – Jeff Schlumpberger handed out pictures of new members who were introduced into Prince of Peace November 1, 2009.
Annual Meeting – The date of the Prince of Peace annual congregational meeting is January 24th, 2010. Lynell would like to have reports from the Council by January 4th. It was requested that the annual report be put on the website in addition to having hard copies available a week before the meeting.
Treasurer/Business Administrator:
November Income/Expenditures – November envelope and loose offerings are up 5.7% compared to November envelope and loose offerings from 2008. Receipts are down 8.7% YTD compared to YTD last yet. Projected receipts are 7% lower than budget by year-end with December receipts projected to be 8% better than budget. Disbursements YTD are 1.75% better than budget YTD. Restricted fund activities for the month were in 50th Anniversary Apparel, Christmas Decorations, CEAP, Funeral Fund, Grief Support, Wedding Fund, Memorial Window Fund, Woman of Faith and Love and Youth Fund.
A motion was made by Jill Marie Cassada and seconded by Kim Cozad to accept the Treasurer’s Report as presented. Motion carried.
Leave a Legacy Proposed Distribution – The Leave a Legacy Team made recommendations for additional Benevolence disbursements in 2010. Tom Heinrich made a motion to accept the recommendation for Camp Wapogasset Camper Scholarships, Loaves and Fishes and toward the lighting of the Memorial Window from the inside as put forth in the recommendations from the Leave a Legacy Team. Fred Sibben seconded the motion. Motion carried. After discussion, Gregg Bendtsen made a motion that the Worship Enhancement team pursue quotes for lighting of the new stained glass window from the inside. Jim Fodstad seconded the motion. After further discussion Gregg Bendtsen made an amendment to the motion that we receive the quotes by March if possible. Jim Fodstad seconded the motion. Motion carried.
Benevolence Payment – Charlie Olson handed out a list of Benevolences scheduled for December 2009 which have already been approved.
Pledge Report – Charlie Olson handed out a pledge report showing 2010 projected General Fund Receipts and 2010 projected Building Fund Receipts. As of December 15, 2009, $510,504 has been pledged for 2010 with 306 giving units pledged for the general fund and $151,770 pledged for 2010 with 196 giving units pledged for the building fund.
Custodial Service Update – Charlie reported that Jimmy’s supervisor, Connie, has been let go. We have no customer contact with the company now. Jimmy is still working at Prince of Peace and we are paying the same amount. Connie is going to be merging with another company and possibly taking Jimmy with her. Price will be the same but will include carpet cleaning.
2010 Ministry Plan Update (Budget) – The Congregational Council is meeting on Thursday evening, December 17, at 6:30 to work on the budget.
New Business:
Jalingo Parish Resolution – Pastor Jim Carlson spoke to the Council about the Jalingo Parish of Nigeria. A motion was made by Jill Marie Cassada and seconded by Fred Sibben to adopt a resolution that we as a congregation accept a partnership with the Jalingo Parish of Nigeria as a partner congregation in our companion synod. After further discussion Fred called for the question. Motion carried.
A motion was made by Tom Heinrich and seconded by Jim Fodstad to adjourn. The meeting was adjourned 8:10 pm.
Respectfully submitted,
Lois Helms
Secretary
Prince of Peace Lutheran Church
Council Meeting
November 17, 2009 (Approved)
Present: Pastor Luke Schmidt, Fred Sibben, Pastor Hal Stoa, Tom Heinrich, Lois Helms, Jeff Schlumpberger, Charlie Olson, Mike Follestad, Kathy Johnson, Jill Marie Cassada, Jim Fodstad, Pastor Tedd Ostrem, Pastor Jim Carlson, Gregg Bendtsen Absent: Kim Cozad
Call to Order: President Jeff Schlumpberger called the meeting to order at 7:00.
Devotions: Gregg Bendtsen led opening devotions.
Kevin Wilmes attended the beginning of the meeting to give a report on Camp Wapo. The Wapo Board met Monday evening, November 16th. Wapo is doing very well. Wilderness has all new cabins and has a $125,000 campaign going right now. The Health Department came out in July and said the electrical system was not adequate for the demand. Phase I of rebuilding Wilderness is almost done. They are in the process of building a pole barn. Ox Lake applied for a grant to get lights on the trail and will light ski trails from December through March. Wapo is having a Thanksgiving dinner. The dinner show is sold out. They did $160,000 in scholarships this year. They just hired a new Development Director.
Adoption of Agenda: Two items were added to the agenda. A motion was made by Gregg Bendtsen and seconded by Jim Fodstad to adopt the agenda with revisions. Motion carried.
Approval of Minutes: A motion was made by Fred Sibben and seconded by Gregg Bendtsen to approve the minutes from the October 20, 2009 Council meeting and put them on file. Motion carried.
Reports of Officers:
President’s Report:
Upcoming Special Budget Sessions – Tuesday, November 24th, Sunday, November 29th and Tuesday, November 8th are dates for the Special Budget Sessions held by the Congregational Council.
50th Anniversary Cookbook – Vicki Weber sent an email to Jeff Schlumpberger as a reminder for the Council members to submit recipes for the anniversary cookbook. .
December Christmas Party/Meeting – Tom and Connie Heinrich offered their home for the Christmas Party/Meeting to be held at 6:15 on December 15th. The evening will start with a short meeting. Spouses are welcome.
Charitable Giving Restricted Account – There was a brief discussion on the restricted account set up for members who are unhappy with the Church Wide Assembly decision on human sexuality and do not want a portion of their offering to go to the ELCA.
Thanksgiving Offering – A motion was made by Jim Fodstad and seconded by Fred Sibben to give the Thanksgiving offering to CEAP. Motion carried.
Treasurer/Business Administrator:
October Income/Expenditures – Benevolence funds were paid out of the General Fund in September, October, November and more funds will be paid out in December. October envelope and loose offerings are down 14.5% compared to October envelope and loose offerings in 2008. Receipts are projected to be 8% lower than budget by year-end. Disbursements YTD are 1% better than budget YTD. Spending has been flat for the last three months. Disbursements will come in close to budget at year-end. Restricted fund activities for the month were in 50th Anniversary Apparel, Confirmation, CEAP, Funeral Fund, Adult Mission Trips, Quilters, Senior Choir Fund, Wedding Fund, Memorial Window Fund, Woman of Faith and Love and Worship Enhancement Special Gifts Fund.
There will be a graphic presented to the congregation the first Sunday in December showing the percentage we are down in receipts. Pledge statements will be sent out in December
A motion was made by Fred Sibben and seconded by Tom Heinrich to accept the Treasurer’s Report subject to audit. Motion carried.
Budget Target Model – Kathy Johnson presented a chart that Willow Creek uses as its ministry goal. Their chart has Business Administration at 50%, Benevolence at 10%, Budget Adjustments at 10%, Ministries at 15% and Property Management at 15%. After discussion a motion was made by Mike Follestad and seconded by Gregg Bendtsen that the Council establish a model budget guideline the percentages of which are to be determined at the conclusion of the special budget meetings. After discussion about the process of setting up percentages and how to break down the funds, Jeff Schlumpberger called for a vote. Motion carried.
After discussion about setting up percentages for areas under the Building Fund, Fred Sibben made a motion that the building fund plan be tabled. Gregg Bendtsen seconded the motion. Motion carried.
2010 Ministry Spending Plan Update (Budget) – All stewardship numbers are not in yet. Kathy Johnson will put together some figures for the first budget meeting.
Leave A Legacy Proposed Distribution – Trustees of the Leave A Legacy Team sent recommendations for disbursements out of the Endowment Fund to the Congregational Council. Distributions will be made in 2010. A motion was made by Mike Follestad and seconded by Tom Heinrich to accept the proposed disbursements out of the Endowment Fund. After further discussion, Jeff Schlumpberger called for a vote. Motion carried.
New Business:
Fred Sibben gave a report on Northwest Minneapolis Chapter of Thrivent. He is now President of the Chapter. The Caring Community Fund is going away and they have a new fund. Everybody who invests or has a connection with Thrivent will be given a purse and they can designate where they want the money to go. Prince of Peace will be beneficiary of those funds if so designated. This takes effect January 1.
Fred also talked about Branson On the Road. They do fund raisers. They will bring their show to Prince of Peace and set up for sound, etc. A motion was made by Tom Heinrich and seconded by Kathy Johnson to allow Fred Sibben to form a committee and proceed with bringing the Branson On the Road group for a two-night show on December 31st and January 1st and to use Prince of Peace funds to seed the expense with all proceeds going to the general fund. Motion carried.
Community Life Pastor’s/Team Report:
Visioning Sessions Update – The findings from the meetings were that the focus of the discussions was in three main areas: Discipleship, Worship and Children, Youth and Family. A committee will be formed and will bring to the Council bullet points taken from the visioning meetings.
Teaching, Outreach and Pastoral Care Pastor’s Report:
Pastor Jim Carlson reported on the partnership with Nigeria. It is a mission field of the Lutheran Church in Nigeria. They are very good at Evangelism. There will be a speaker Sunday morning at Prince of Peace at 10:30 to talk about the partnership.
Senior Pastor’s Report:
Pastor Tedd Ostrem brought up the fact that Alpha is starting in January and we need to get the word out.
A motion was made by Fred Sibben and seconded by Tom Heinrich to adjourn. The meeting was adjourned with prayer at 9:40 pm.
Respectfully submitted,
Lois Helms
Secretary
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