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Prince of Peace Lutheran Church
Council Meeting
January 19, 2010 (Approved)
Present: Pastor Luke Schmidt, Fred Sibben, Tom Heinrich via web cam, Lois Helms, Jeff Schlumpberger, Charlie Olson, Kim Cozad, Jill Marie Cassada, Jim Fodstad, Pastor Jim Carlson, Mike Follestad Absent: Gregg Bendtsen, Kathy Johnson, Pastor Hal Stoa
Call to Order: President Jeff Schlumpberger called the meeting to order at 7:00.
Jeff welcomed Dick Ruohoniemi to the meeting and thanked him for attending.
Devotions: Jeff Schlumpberger led opening devotions.
POP Member To Address Council: Lisa Stordahl attended the beginning of the meeting to explain the ministry of TreeHouse. There are seven locations in the suburbs. They have been in Brooklyn Park for 20 years. Lisa was hired by them to spread the word about TreeHouse and what they are doing in the community. Their mission is to bring hope to hurting youth and families leading to life transformation. Prince of Peace has the opportunity to have a ministry moment presented by TreeHouse on a Sunday morning.
Adoption of Agenda: A motion was made by Fred Sibben and seconded by Jim Fodstad to adopt the agenda as written. Motion carried.
Approval of Minutes: A motion was made by Jim Fodstad and seconded by Jill Marie Cassada to approve the minutes from the December 15, 2009 Council meeting as written. Motion carried.
A motion was made by Fred Sibben and seconded by Mike Follestad to accept the telephone conference call minutes of January 14, 2010. Motion carried.
Reports of Officers:
President’s Report:
Annual Meeting Agenda – Jeff will get the agenda out to the Council before the annual meeting. The Council will sit in front of the church by the altar. Allan Grant will act as Parliamentarian. There will be a microphone set up so people can come forward to speak and be recognized.
Darren Aune Email – There was discussion about the email the Council received from Darren Aune regarding co-Pastors. The Council discussed the co-Pastor issue briefly. We as a Council feel that the congregation and leaders need time to settle for a while, listen and do some thinking and praying. The Executive team will formulate a response and bring it to the council.
Center Chancel Project – The Worship Enhancement Team is working with the designer of the stained glass window project to bring some stained glass or other similar color into the center Chancel area of the church. They will work with the designer and bring a model to the Council for approval. The project will be funded by a memorial gift from a member of the congregation.
“Thank You” Retired Council Members – President Jeff Schlumpberger thanked the retiring members of the Council, Jill Marie Cassada, Jim Fodstad and Kathy Johnson, for their hard work and time on the council.
Treasurer/Business Administrator:
December Income/Expenditures – December envelope and loose offerings are comparable to December envelope and loose offerings from 2008. Receipts are down 8.7% for the year compared to last year. Actual receipts for 2009 are 4.5% below budget. Disbursements for the year are .5% under budget. Restricted fund activities for the month were in 50th Anniversary Apparel, Christmas Decorations, CEAP, Mission Jamaica Scholarship Funds, Adult Mission Trips, Quilters, Fair Trade Store, PreSchool Fund, Memorial Window Fund, Women of Faith and Love, Worship Enhancements and the Weber Memorial Fund. A motion was made by Lois Helms and seconded by Fred Sibben to accept the Treasurer’s Report as written. Motion Carried.
Budget Allocation Model – Jeff handed out budget allocations for 2010. It was recommended that we bring the 2009 budget allocation, the chart the Council approved as a long term target and the 2010 chart showing the most recent allocations to the annual meeting.
Teaching, Outreach and Pastoral Care Pastor’s Report:
Branson on the Road Update – Fred Sibben reported on Branson on the Road and said it did very well. We will receive matching funds from Thrivent in the amount of $1600.00. Approximately 235 people attended the performance.
Pastor Jim Carlson reported on the Book of Faith Initiative web cast which looks at how we use the scriptures.
Elizabeth Dieseth is a Seminary student and has been working with Jim. She has to have more involvement in the church. She has been coming to Crossways and would like to get some experience in leading worship. She will do the Liturgy at a service on Sunday, January 31st.
We have gotten the name of the Pastor at Jalingo church and also the names of some council members. Prince of Peace has a group working on a letter to send to them about what our congregation is doing.
Change in Lenten Service – The original plan was to do a different service in the evening than the morning service. The decision was made to do the same service at both services. The subject will be various kinds of wellness.
We need someone to play the organ at the beginning of the Annual Meeting.
Community Life Pastor’s Report:
Pastor Luke Schmidt reported that the Media Ministry budget was $4000 for IT support and we ended up paying $6500.00. After discussion, Mike Follestad made a motion that Pastor Luke and Charlie Olson investigate a new IT maintenance agreement. Jim Fodstad seconded the motion. Motion carried.
Youth Budget – Pastor Luke handed out a 2010 Youth budget worksheet. The worksheet shows an amount of $300 over the budget of $4500. After discussion a motion was made by Mike Follestad and seconded by Kim Cozad to increase the 2010 projected budget for youth from $4500 to $4800. Motion carried.
Approval of the Auditing Team – A motion was made by Jill Marie Cassada and seconded by Jim Fodstad to approve the auditing team of Craig Krogstad, Nancy Aune and Steve Hauer. Motion carried.
New Business:
Approve Nomination Ticket (Ballot) – A motion was made by Jim Fodstad and seconded by Mike Follestad to accept the Ballot of Affirmation for open positions for 2010 on the Congregational Council. Motion carried.
Jill Marie Cassada expressed concern about the fact that the 10:30 worship service has a lot of conflicting activities at the same time as the service.
A motion was made by Fred Sibben and seconded by Jill Marie Cassada to adjourn the meeting. Motion carried.
The meeting adjourned with prayer at 8:50 pm.
Respectfully submitted,
Lois Helms
Secretary
Prince of Peace Lutheran Church
Council Meeting
December 15, 2009 (Approved)
Present: Pastor Luke Schmidt, Fred Sibben, Pastor Hal Stoa, Tom Heinrich, Lois Helms, Jeff Schlumpberger, Charlie Olson, Kim Cozad, Kathy Johnson, Jill Marie Cassada, Jim Fodstad, Pastor Tedd Ostrem, Pastor Jim Carlson, Gregg Bendtsen Absent: Mike Follestad
Call to Order: President Jeff Schlumpberger called the meeting to order at 7:00. He thanked Tom and Connie Heinrich for hosting the Council Christmas party.
Devotions: Jill Marie Cassada led opening devotions.
Adoption of Agenda: Several items were added to the agenda. A motion was made by Gregg Bendtsen and seconded by Tom Heinrich to adopt the agenda as amended. Motion carried.
Approval of Minutes: A motion was made by Fred Sibben and seconded by Jim Fodstad to approve the minutes from the November 17, 2009 Council meeting as written. Motion carried.
Reports of Officers:
President’s Report:
Thank You Notes – Jeff Schlumpberger read thank you notes from Erin Stoney for the gift of tuition for the fall semester and from the New Jerusalem Lutheran church in Erie, Pennsylvania for Prince of Peace prayers, support and donations toward their ministry.
New Member Handout – Jeff Schlumpberger handed out pictures of new members who were introduced into Prince of Peace November 1, 2009.
Annual Meeting – The date of the Prince of Peace annual congregational meeting is January 24th, 2010. Lynell would like to have reports from the Council by January 4th. It was requested that the annual report be put on the website in addition to having hard copies available a week before the meeting.
Treasurer/Business Administrator:
November Income/Expenditures – November envelope and loose offerings are up 5.7% compared to November envelope and loose offerings from 2008. Receipts are down 8.7% YTD compared to YTD last yet. Projected receipts are 7% lower than budget by year-end with December receipts projected to be 8% better than budget. Disbursements YTD are 1.75% better than budget YTD. Restricted fund activities for the month were in 50th Anniversary Apparel, Christmas Decorations, CEAP, Funeral Fund, Grief Support, Wedding Fund, Memorial Window Fund, Woman of Faith and Love and Youth Fund.
A motion was made by Jill Marie Cassada and seconded by Kim Cozad to accept the Treasurer’s Report as presented. Motion carried.
Leave a Legacy Proposed Distribution – The Leave a Legacy Team made recommendations for additional Benevolence disbursements in 2010. Tom Heinrich made a motion to accept the recommendation for Camp Wapogasset Camper Scholarships, Loaves and Fishes and toward the lighting of the Memorial Window from the inside as put forth in the recommendations from the Leave a Legacy Team. Fred Sibben seconded the motion. Motion carried. After discussion, Gregg Bendtsen made a motion that the Worship Enhancement team pursue quotes for lighting of the new stained glass window from the inside. Jim Fodstad seconded the motion. After further discussion Gregg Bendtsen made an amendment to the motion that we receive the quotes by March if possible. Jim Fodstad seconded the motion. Motion carried.
Benevolence Payment – Charlie Olson handed out a list of Benevolences scheduled for December 2009 which have already been approved.
Pledge Report – Charlie Olson handed out a pledge report showing 2010 projected General Fund Receipts and 2010 projected Building Fund Receipts. As of December 15, 2009, $510,504 has been pledged for 2010 with 306 giving units pledged for the general fund and $151,770 pledged for 2010 with 196 giving units pledged for the building fund.
Custodial Service Update – Charlie reported that Jimmy’s supervisor, Connie, has been let go. We have no customer contact with the company now. Jimmy is still working at Prince of Peace and we are paying the same amount. Connie is going to be merging with another company and possibly taking Jimmy with her. Price will be the same but will include carpet cleaning.
2010 Ministry Plan Update (Budget) – The Congregational Council is meeting on Thursday evening, December 17, at 6:30 to work on the budget.
New Business:
Jalingo Parish Resolution – Pastor Jim Carlson spoke to the Council about the Jalingo Parish of Nigeria. A motion was made by Jill Marie Cassada and seconded by Fred Sibben to adopt a resolution that we as a congregation accept a partnership with the Jalingo Parish of Nigeria as a partner congregation in our companion synod. After further discussion Fred called for the question. Motion carried.
A motion was made by Tom Heinrich and seconded by Jim Fodstad to adjourn. The meeting was adjourned 8:10 pm.
Respectfully submitted,
Lois Helms
Secretary
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